Leasing a copier is a smart way to keep your business running smoothly without a big upfront cost. But what happens when that lease comes to an end? Most companies don’t think about the return process—until they’re hit with a surprise bill.
Let’s walk through what to expect when returning a leased copier, and how to avoid any unexpected costs. We have been helping clients lease and use copiers for decades and we are here to give you the full story.
Yes, You’re Usually Responsible for Returning the Copier
Here’s the thing many people don’t realize:
When you lease a copier, you’re expected to return it when the lease ends.
That means:
- You’ll need to package it properly
- Schedule a pickup
- Ship it back to the leasing company (often to a different state)
And yes—you usually have to cover the shipping cost unless it’s built into your next lease agreement.
The Cost to Return a Copier
The typical cost to return a copier runs between $500 and $1,000. That includes:
- Removing the device from your office
- Proper packaging
- Freight or shipping to the leasing company’s warehouse
This isn’t a surprise fee—it’s just a normal part of the lease process. But we get it: no one likes last-minute expenses. That’s why we help you plan for it ahead of time.
Most Dealers (Including Us) Roll This Into Your Next Lease
Here’s some good news:
If you renew your lease with the same copier dealer, they’ll usually cover the return costs as part of your new agreement. Some even remove the old copier and install the new one in the same visit—no extra invoice, no headaches.
Even if you switch to a new dealer, most reputable companies (like us) will build the return cost into your new quote. That way, you’re not stuck with an extra bill just to send the old one back.
When It Gets Tricky: No Replacement Copier
The only time this gets a little sticky?
When you don’t lease a new copier at all.
If your company is going paperless or no longer needs the copier, you’ll likely be responsible for coordinating and paying for the return yourself. It’s not the end of the world—but it is something you should plan for.
Trust Us to Tell You the Full Story
Copier leases aren’t complicated, but there are a few details that can catch you off guard if no one explains them. That’s why we’re upfront about every part of the process—including what happens after your lease ends.
We’ll help you plan for the return, avoid extra charges, and handle the entire process from start to finish—so there are no surprises.